Record and maintain a permanent set of minutes of all regular and special meetings and of the annual meeting of the Camp; Immediately upon election, prepare a list of dates, times and locations of the Camp meetings for the forthcoming year; Advertise, at least three weeks in advance, the date, time and place of the Camp Annual Meeting and election of officers; Provide such assistance as the Camp has established for informing members of meetings and encouraging attendance (such as post card announcements of meetings, newspaper notification, radio announcements).